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Dear Project Sponsor,
Thank you choosing me as your project manager. You are one of my most important stakeholders, if not the most important. I fully understand that our project won’t complete unless you provide me with the resources and support.
I very well appreciate that management of the company would hold you accountable for the project. The buck would stop with you. I will not let you down. I shall endeavour to manage the project to the best of my abilities. I also commit to keeping you updated all the time about the project.
I understand that you have other full time job in the organisation. Being sponsor for my project is one of your multiple responsibilities. It is therefore more imperative for me to keep in touch with you even when you do not reciprocate.
I am pretty sure that you would have justified the project to the management. They are in agreement with you that the project is aligned with the strategic direction of the organisation. You in turn would have convinced the management that the project is realistic and doable. Thank you for trust in me and my time.
In future too, you would continue justifying the project, especially in the face of competing and conflicting interests.
Given your knowledge of how wheels churn in the organisation, I would request you to tap the right decision makers to help the project complete by giving timely decisions. I seek your help in conveying the project progress, risks and issues to the right persons in the organisation using the right protocol. For organisational project reviews, I request you to nudge the stakeholders so that they come prepared.
Once the project is completed, I am sure you have the benefit realisation in the pipeline so that the project effort does not go waste.
I request you to support me. I know you are a very busy person. To start with, I request that we meet each other for thirty minutes every week. I shall request your admin to set this appointment. We may change the time and frequency of the meeting as needed.
Although I know the organisation well, I may sometimes be treading on soft toes. Or I may be caught in crossfire between powerful stakeholders. I would need your advice in such situations.
Although I do not report to you directly, please give feedback on my performance without worrying about the hierarchy. I look forward to learning a lot from you.
We have funding approved up till the end of the next quarter. I will request you to help in funding the project for the later quarters too.
Once again, thank you very much for choosing me as the project manager. Offering you my best effort,
Mukund Toro is an independent Project Management Consultant who has worked with more than 1000 project managers. His 20+ years’ industry experience in software and telecommunication includes working in various capacities from project manager to director across multinationals, product and service companies and government research organisations.